1. Trade Settlement & Reconciliation (Institutional Clients):
o Ensure timely and accurate settlement of large trades for institutional clients, including mutual funds, insurance companies, and pension funds.
o Reconcile daily trade confirmations with exchange (NSE, BSE) and depository (NSDL/CDSL) records to identify and resolve any discrepancies.
o Coordinate with clearinghouses and custodians to ensure smooth and efficient settlement of institutional trades.
2. Client Account Management:
o Manage institutional client accounts, ensuring accurate records of trades, holdings, and transactions.
o Handle all account-related queries from institutional clients, including fund transfers, stock deliveries, and margin requirements.
o Ensure all documentation related to institutional client accounts is properly maintained and updated as per regulatory requirements.
3. Corporate Actions & Client Reporting:
o Process and manage corporate actions (dividends, stock splits, rights issues) for institutional clients.
o Provide detailed daily, weekly, and monthly reports to institutional clients on their trade positions, holdings, and settlement status.
o Ensure accurate reporting of clients' positions and respond to any queries regarding their portfolio or transaction details.
4. Regulatory Compliance & Documentation:
o Ensure compliance with SEBI regulations, exchange rules, and other legal requirements related to institutional trading and settlements.
o Maintain proper documentation for audit and regulatory purposes, including trade confirmations, contract notes, and reconciliation reports.
o Stay updated on changes in regulatory frameworks and adjust back-office processes as needed to remain compliant.
5. Discrepancy & Issue Resolution:
o Investigate and resolve discrepancies or failed trades in institutional client portfolios by liaising with internal teams, clearinghouses, and custodians.
o Manage any discrepancies between institutional clients’ records and the firm’s internal systems, ensuring timely resolution.
o Coordinate with the front office and risk management teams to resolve any issues related to trade execution or settlement delays.
6. Fund & Securities Transfer Management:
o Oversee the timely transfer of funds and securities for institutional clients, ensuring compliance with pre-approved settlement schedules.
o Monitor institutional clients’ margin requirements and ensure prompt communication for margin calls or fund transfers.
o Process large institutional trades, ensuring accurate movement of securities between brokers, clients, and custodians.
7. Reporting & Analytics:
o Prepare and present trade and settlement reports for internal stakeholders, including senior management and operations teams.
o Analyze and report on key metrics such as trade volumes, settlement efficiency, and client portfolio performance.
o Provide insights to improve back-office processes related to institutional trade handling and settlement.
8. System Management & Automation:
o Ensure that institutional back-office systems are up-to-date, functioning efficiently, and accurately capturing trade data.
o Collaborate with IT and operations teams to troubleshoot system issues and implement improvements for better efficiency.
o Support automation of back-office processes to handle large institutional transactions more effectively.
9. Coordination with Front Office & Other Departments:
o Work closely with the institutional dealing desk and research teams to provide seamless post-trade support.
o Coordinate with risk management, compliance, and operations teams to ensure the accurate and timely processing of institutional trades.
o Assist the front office in managing institutional client relationships by providing accurate and timely information on settlements and accounts.